ESCAMBIA COUNTY, FLORIDA
MINUTES, APRIL 17, 2003
The School Board of Escambia County, Florida, convened in Public Forum at 5:30 p.m., in Room 160, at the J.E. Hall Educational Services Center, 30 East Texar Drive, Pensacola, Florida, with the following present:
Chair: Ms. Linda Finkelstein
Vice Chair: Mrs. Cary Stidham
Board Members: Mrs. Carissa Bergosh
Mr. Ronnie L. Clark
Dr. John DeWitt
School Board Attorney: Mr. Francisco M. Negron, Jr.
Superintendent of Schools: Mr. Jim Paul
Ms. Finkelstein called the Public Forum to order at 5:30 p.m.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mr. Norm Ross gave the invocation and Boy Scout Troop #628 of Gonzales United Methodist Church led the pledge of allegiance.
PUBLIC FORUM
Ms. Finkelstein advised that Item II.B.2 “Notice of Intent to Advertise Amendment to School District Rule 6Gx17 – 7.02 - Student Dress” had been deleted from the agenda. She encouraged anyone who had requested to address the Board regarding that particular item, to do so during public forum.
The Board recognized the following speakers who addressed various subjects:
Supplementary Minute Book, Exhibit “A”)
Name Issue
Kathy Clark* Woodham High School (personnel issues)
Patrick Cotton Disappointment with naming of “Molino Park Elementary”
Tammra Parker Disappointment with naming of “Molino Park Elementary”
At this point, the public forum was interrupted so that the Board and the Superintendent could recognize the Woodham High School 4A Boys Basketball Team, for recently winning the State Championship. Team members were: Gary Tucker, Ben Washington, D’Antonio Warren, Terrence Wynder, Derrick Bell, Darius Brown, Joshua Whitehurst, Tierce Blankenship, Reginald Robinson, Winston Hines, Tyrone Green, Eladio Soto, Chris Evans, Lenny Cintron, and Jared Grace. Head Coach was Benny Washington.
The public forum continued with the following speakers:
Traci Weidlich Disappointment with naming of “Molino Park Elementary”
Jeremy Weidlich Disappointment with naming of “Molino Park Elementary”
Sandy Edwards Half-Days of In-Service for Instructional Personnel
Roosevelt Crosby Concept of “Unity” (among the Board and Superintendent)
Gail Ham Loss of Annual Leave for Ten (10) and Eleven (11) Month Personnel
Rikki Vidak Appreciation with naming of “Molino Park Elementary”
Cindy Gerhardt Student Dress (deleted agenda item, Item II.B.2)
Tracey Johnson Student Dress (deleted agenda item, Item II.B.2)
Wanda Kotick Student Dress (deleted agenda item, Item II.B.2)
Debbie King Student Dress (deleted agenda item, Item II.B.2)
Tim Scoggins Student Dress (deleted agenda item, Item II.B.2)
Robert Husbands “Too Few Education Dollars” (Inadequate Funding)
Tami Buzbee Loss of Annual Leave for Ten (10) and Eleven (11) Month Personnel
Amy Cordray Pre-K Fees
Linda Scott Student Dress (deleted agenda item, Item II.B.2)
Scott Parker Disappointment with naming of “Molino Park Elementary”
*Mr. Negron advised Ms. Clark to discuss her concerns regarding personnel issues with the Superintendent, as it was inappropriate for her to raise such issues before the Board.
[NOTE: The following statements refer to previous Board action from the March 18, 2003 Regular Meeting regarding the adoption of “Molino Park Elementary” as the name of the new K-8 school in Molino, Florida (Item II.A.1).]
In response to concerns expressed during public forum regarding the naming of “Molino Park Elementary,” Mr. Negron made the following statement: “When rules, including name changes, are presented to the Board, that is simply the Board’s notice to the community and to the public that it intends to take action in a certain area - in this particular case, several speakers referenced a name change. The law then requires that we advertise this for a period of time and that a certain amount of time later, we then hold a public hearing, at which point the public then gives input to the Board about how they feel on the subject of the rule (including name changes) and at which point the Board will make its decision. However, it’s a common misunderstanding for the public to believe that because a certain action is advertised that means that’s the final action. If that were the case, then there would be no reason to hold a public hearing.”
In response to concerns expressed during public forum regarding the naming of “Molino Park Elementary,” Ms. Finkelstein made the following statement: “I think that in the best of worlds, you know hindsight is 20/20. I take full responsibility if anyone is unhappy with the way that decision was made. However, I do believe it is in the best interest of both of those communities to focus on the future – to focus on making sure that your children have a successful experience in that school. The parents can come together and have a successful experience - the teachers of both of those schools can come together and have a successful experience - and all of you can support your principal. So I hope that all of you will make that the next issue that you focus on.”
I. CALL TO ORDER/ADOPTION OF AGENDA
Ms. Finkelstein called the Regular Meeting to order at 6:20 p.m. The Superintendent listed the additions, deletions, amendments and corrections to the agenda. (see margin notes) The Superintendent explained that Item II.B.2, “Notice of Intent to Advertise Amendment to School District Rule 6Gx17 – 7.02 – Student Dress,” had been deleted from the agenda, as the Board had not had the opportunity to review the final version. He stated that the item would be presented for advertisement at the April 24, 2003 Special Meeting.
On motion made by Dr. DeWitt and seconded by Mrs. Bergosh, adoption of the agenda as amended, was approved unanimously.
II. PROPOSED ADDITIONS OR REVISIONS TO SCHOOL DISTRICT RULES
(Supplementary Minute Book, Exhibit “B”)
A. Permission to Adopt
1. Notice of Intent to Adopt Amendment to School District Rule 6Gx17-5.02(4)(d) - Purchasing Approval
Motion was made by Mrs. Stidham, seconded by Dr. DeWitt, to adopt amendment to School District Rule 6Gx17-5.02(4)(d) – Purchasing Approval. Ms. Finkelstein called for public hearing, however there were no speakers. Motion was approved unanimously.
2. Notice of Intent to Adopt Amendment to School District Rule 6Gx17-7.09 - Pupil Progression and Promotion (Summer School)
Motion was made by Mrs. Stidham, seconded by Mrs. Bergosh, to adopt amendment to School District Rule 6Gx17-7.09 – Pupil Progression and Promotion (Summer School). Ms. Finkelstein called for public hearing, however there were no speakers. Motion was approved unanimously.
3. Notice of Intent to Adopt “Carver/Century K-8 School” as the name of the new school combining Century Elementary School and Carver Middle School
Motion was made by Mrs. Stidham, seconded by Mrs. Bergosh, to approve Notice of Intent to Adopt “Carver/Century K-8 School” as the name of the new school combining Century Elementary School and Carver Middle School. Ms. Finkelstein called for public hearing, however there were no speakers. Motion was approved unanimously.
4. Notice of Intent to Establish Molino Park as a K-5 Elementary School
Motion was made by Mrs. Stidham, seconded by Mr. Clark, to adopt Notice of Intent to Establish Molino Park as a K-5 Elementary School. Ms. Finkelstein called for public hearing, however there were no speakers. Motion was approved unanimously.
B. Permission to Advertise
AMENDED/CORRECTED 1. Notice of Intent to Advertise Amendment to School District Rule 6Gx17-5.05 - Non-School Use of Educational Facilities
Motion was made by Mrs. Stidham, seconded by Mrs. Bergosh, to approve for advertising, School District Rule 6Gx17-5.05 – Non-School Use of Educational Facilities. Dr. DeWitt noted that the following section of this proposed rule was previously discussed at the April 11, 2003 Regular Workshop:
(4) Schedule of Fees (c) “In addition to the above schedule of minimum fees the user shall pay directly to the school, any additional costs incurred by the school in providing the requested facility, including, but not limited to, costs incurred in connection with providing a custodian.”
Dr. DeWitt expressed his concern that the above statement could be subject to misinterpretation, as it only specified “costs incurred in connection with providing a custodian” rather than including other staff (i.e., lighting director, lifeguard). Mr. Negron advised that it was not necessary to specify other staff (i.e., lighting director, lifeguard), as the statement clearly read “ including, but not limited to, costs incurred in connection with providing a custodian.” He noted that while the statement did “name” a custodian, it was not limited to that position alone. Dr. DeWitt stated that he would support the motion to advertise this proposed rule, however he hoped that “language clarification would occur prior to presentation for adoption.” Motion was approved unanimously.
DELETED
2. Notice of Intent to Advertise Amendment to School District
Rule 6Gx17 7.02 Student Dress
III. APPROVAL OF MINUTES
1. 01-17-03 REGULAR WORKSHOP
2. 02-07-03 SPECIAL MEETING
3. 02-17-03 REGULAR WORKSHOP
4. 02-18-03 REGULAR MEETING
5. 02-26-03 SPECIAL MEETING
6. 03-10-03 SPECIAL MEETING (LEGISLATIVE UPDATE)
DELETED
7. 03-14-03 REGULAR WORKSHOP
8. 03-17-03 SPECIAL MEETING (LEGISLATIVE UPDATE)
9. 03-18-03 SPECIAL MEETING
10. 03-18-03 REGULAR MEETING
DELETED
11. 03-24-03 SPECIAL MEETING
12. 03-24-03 SPECIAL MEETING (LEGISLATIVE UPDATE)
13. 03-31-03 SPECIAL MEETING (LEGISLATIVE UPDATE)
Motion made by Dr. DeWitt, seconded by Mrs. Stidham, to approve the minutes as listed, Items 1 through 6, Items 8 through 10 and Items 12 and 13, was unanimous.
IV. COMMITTEE/DEPARTMENTAL REPORTS
1. Stellar Employee Recognition
The Superintendent announced that Ms. Lakesha Westley, Administrative Clerk III in the Transportation Department, was the Stellar Employee for the month of April. Ms. Westley received a plaque and pin from the School District and a check in the amount of $100 donated by Members First Credit Union.
2. PTA Presentation
Ms. Karen Pope, President, Escambia County Council PTA (ECCPTA), gave a brief update of the recent and upcoming activities of the PTA and expressed her appreciation to the Board and the Superintendent for their support.
3. Quarterly Report from the One-Half Cent Sales Tax Watchdog Committee
(Supplementary Minute Book, Exhibit “C”)
Ms. Sharon Goshorn, Chairperson for the One-Half Cent Sales Tax Watchdog Committee, gave a brief review of the committee’s final Quarterly Report on the original One-Half Cent Sales Tax referendum. She noted that the next Quarterly Report would be on the recently passed extension of the One-Half Cent Sales Tax referendum, which began January 1, 2003.
4. Citizens Advisory Committee for Finance – Carissa Bergosh
Mrs. Bergosh stated that the committee had discussed items relating to “finance” and “purchasing” that were pending for this meeting.
5. Citizens Advisory Committee for Facilities – Cary Stidham
Mrs. Stidham stated that the committee met at Pine Forest High School to review facility renovations that were made with possible with funds from the ‘One-Half Cent Sales Tax’. She stated that the committee had also discussed items relating to “facilities” that were pending for this meeting.
6. Citizens Advisory Committee for Human Resources and Minority Recruitment and Retention – Ronnie Clark
Mr. Clark stated that the committee had discussed items relating to “human resources” that were pending for this meeting. He noted that the committee had expressed concerns regarding the Superintendent’s recommendation for the termination of Lysonia Robinson (Item V.C.2.c). He advised that the committee had recommended that this employee not be terminated until the investigative report being conducted by Mr. Elvin McCorvey, Coordinator of Affirmative Action/EEO, was completed. Mr. Clark also stated that the committee would be working with Mr. Negron to draft a rule, regarding the recruitment and selection of personnel.
DELETED 7. Citizens Advisory
Committee for Citizens Advisory Committee for Technology and
Curriculum – John DeWitt and Linda Finkelstein
ADD 8. National Teacher Appreciation Day/Week – Resolution
The Superintendent read the following resolution:
WHEREAS, teaching is America’s most significant and highly respected professions; and
WHEREAS, teachers open children’s minds to the magic of ideas, knowledge, and dreams; and
WHEREAS, teachers keep American democracy alive by laying the foundation of good citizenship; and
WHEREAS, teachers continue to influence us long after our school days are only memories;
NOW THEREFORE, BE IT RESOLVED, that the School Board of Escambia County does hereby proclaim the week of May 5-11, 2003 as
and Tuesday, May 6, 2003 as
and encourages students and citizens of our community to implement appropriate strategies and activities to recognize the important role and contribution of teachers.
BE IT FURTHER RESOLVED, that a copy of this resolution be spread upon the minutes of the regular meeting of said Board and a copy be tendered to Madonna Jackson-Williams, President of Escambia Education Association, and each work location so that it may be displayed during the month of May.
Motion by Dr. DeWitt, seconded by Mrs. Stidham, to adopt the resolution for National Teacher Appreciation Day/Week, was approved unanimously.
V. CONSENT AGENDA
The following items were pulled from the Consent Agenda for separate vote: Item V.A.1 by Mrs. Stidham; Item V.C.2.c by Mr. Clark; Item V.C.1.f.3 and Item V.C.1.f.4 by Mrs. Stidham; Item V.D.7, Item V.D.8 and Item V.D.9 by Dr. DeWitt; Item V.G.3.a and Item V.G.3.b (due to speakers who had requested to address the Board concerning those items); and Item V.G.3.c by Mrs. Stidham. On motion by Mrs. Stidham and second by Mrs. Bergosh, the Consent Agenda, except for items pulled, was approved unanimously.
A. Curriculum and Instruction
(Supplementary Minute Book, Exhibit “D”)
Approved:
1. Reading First Grant
Mrs. Stidham moved to reject the “Reading First Grant.” Dr. DeWitt seconded the motion for discussion purposes. Mrs. Stidham reiterated concerns that she had expressed at the April 11, 2003 Regular Workshop, regarding the declining funding balance, as outlined in the grant. She was concerned that by approving this grant, the Board “would be committing future Boards, future Superintendents and future principals, over the next six years, to pay for these reading coaches.” She noted the District “may not have the money available to pay for these reading coaches six years down the road.” Dr. DeWitt shared similar concerns to those expressed by Mrs. Stidham, regarding the declining funding balance. Upon inquiry by Dr. DeWitt, Ms. Laura Colo, Reading Specialist, stated that the District would not be required to report a “dollar for dollar match per year.”
Mr. Negron noted that there were several items included in the grant, that the District would be required to negotiate with the collective bargaining agents. Upon inquiry by Mr. Negron, Mr. Bob Husbands, Executive Director of Escambia NEA UniServe, stated that while there were bargaining issues that would need to be addressed, his intent would not be to “put up roadblocks,” but rather to “find a way to make this work.” Motion to reject the “Reading First Grant,” failed 4 to 1, with Mrs. Bergosh, Dr. DeWitt, Ms. Finkelstein and Mr. Clark voting “No.” Motion made by Dr. DeWitt, seconded by Mrs. Bergosh, to approve the “Reading First Grant,” was approved 4 to 1, with Mrs. Stidham voting “No.”
AMENDED 2. School Advisory Council Additions/Deletions
3. Title I, Part A Local Educational Agency (LEA Plan)
ADD 4. Elementary Summer School 2003 In-Service Training
B. FINANCE
(Supplementary Minute Book, Exhibit “E”)
Approved:
1. Authorization for payrolls and vouchers for the month of May 2003
2. Check Register for the month of March 2003
3. Financial Statement for the month of March 2003
4. Financial Status Report
5. Legal Services:
Summary of all legal expenses
6. Legal Services:
General Fund
a) Hammons, Longoria & Whittaker, P.A. $2,568.50
b) Hammons, Longoria & Whittaker, P.A. $229.50
c) Hammons, Longoria & Whittaker, P.A. $108.00
d) Hammons, Longoria & Whittaker, P.A. $135.00
e) George E. Loomis $270.40
f) George E. Loomis $342.40
g) Gregory P. Farrar $600.00
7. Legal Services:
Risk Management Fund
a) Hammons, Longoria & Whittaker, P.A. $13,889.53
b) Hammons, Longoria & Whittaker, P.A. $ 1,282,50
8. Budget Amendments
a) Resolution 6: General Operating Fund
b) Resolution 6: Other Special Revenue Fund
c) Resolution 7: Capital Projects Fund
9. Disposal of Capitalized and Non-Capitalized Assets:
a) Auction Lists I, II, III and IV for April 2003
b) Scrap Lists I, II, III for April 2003
10. Amendment to Energy Performance Lease Documents
C. HUMAN RESOURCE SERVICES
(Supplementary Minute Book, Exhibit “F”)
Approved:
1. Instructional/Professional
a. Appointments
-None
b. Reappointments
1. Annual
-None
2. Professional
-None
3. 4th Year Annual
-None
c. Transfers
NAME FROM TO DATE
Ervin, Melvina Weis Spencer Bibbs 03/24/03
Grissett, Deri Washington Brownsville 03/31/03
d. Out-of-Field
1. Appointments
-None
2. Reappointments
-None
3. Transfers
-None
4. Other
-None
e. Resignations/Retirements
DeWise, Joseph Teacher Brownsville 03/26/03
Frye, Barbara Dean Clubbs 04/02/03
Stotts, Donna Teacher Ferry Pass Mid 03/24/03
Warner, Jennifer Teacher Washington 05/01/03
f. Special Requests
1. Request approval for leave of absence without pay for the following personnel:
*Cardoso, Maria Teacher/Warrington Elem 04/04/03-05/28/03
*Garrett, Jennifer Teacher/Bellview Elem 03/31/03-05/28/03
*Huggins, Kiersten Teacher/Brown Barge 04/14/03-05/28/03
*Jackson, Dawn Teacher/Oakcrest 04/23/03-05/22/03
*Mickel, Jamie Teacher/Brentwood Elem 03/10/03-05/16/03
Shannon, Ruth Teacher/Brentwood Mid 03/24/03-04/07/03
*FMLA
2. Request approval to hire Randall Rohr on a temporary assignment in the Data Center as a Systems Support Technician IV, Professional Salary Schedule, from March 17, 2003 through June 30, 2003.
3. Request approval to adopt the attached amended Escambia School District Calendar to include employee holidays and work schedules.
Motion made by Mrs. Stidham, seconded by Mrs. Bergosh, to table this item until next month (May), was approved unanimously.
AMENDED/CORRECTED 4. Request approval to adopt the attached Department Personnel Planning Document for 2003-2004.
Motion was made by Mrs. Stidham, seconded by Mrs. Bergosh, to approve the Personnel Planning Document for 2003-2004, “with the exception of the TSA-Instructional Technology Mentor (12 Months) on page 40, and the SEMS Support Personnel Recruiter on page 16.”
Dr. DeWitt believed that this item should be tabled until additional information was received regarding the budget for the 2003-2004 fiscal year. Motion made by Dr. DeWitt, seconded by Mr. Clark, to table this item, was approved unanimously.
2. Educational Support Personnel
a. Appointments
NAME JOB TITLE EFF DATE LOCATION
Tuccillo, Martha (Prom) Admin Clerk III 03/18/2003 Risk Mgt
(NOTE: Position approved to be filled permanently by staff.)
b. Resignations/Retirements
NAME JOB TITLE EFF DATE LOCATION
Coleman, Katherine Cust Wrkr I 03/21/2003 Warr Elem
Savage, Pearlie M. (Ret) Cust Wrkr I 03/28/2003 Ferry Pass El
Smith, John Cust Wrkr I 03/14/2003 Bellview Md
Weaver, Angela Fd Srvc Asst I 01/31/2003* Pine Forest
* Resignation information received on 03/07/03.
c. Terminations
Enfinger, Paul Sch Bus Oper 03/07/2003 Transportation
Hardin, Edna (Deceased) Cust Supv 03/13/2003 George Stone
Robinson, Lysonia Tchr Asst Spec 03/25/2003 Transportation
Thomas, Synetta Admin Clk II 03/10/2003 PHS
(NOTE: The following issue was previously discussed at the April 11, 2003 Regular Workshop.) Mr. Clark moved to reject the Superintendent’s recommendation for termination of Lysonia Robinson (Teacher Assistant Spec), effective March 25, 2003. Motion was seconded by Mrs. Stidham for discussion purposes. Mr. Clark explained that prior to termination, this employee had filed complaints of sexual discrimination. He noted that those complaints were currently being investigated and therefore, he believed that the Board should reject the termination of this employee, until the investigation was completed. Upon inquiry by the Superintendent, Mr. Elvin McCorvey, Coordinator of Affirmative Action/EEO, stated that the investigative report would be completed by the end of the following week. Ms. Finkelstein questioned whether this particular recommendation could be tabled. Mr. Negron explained that “by law, the Superintendent is charged with the authority to make recommendations for employment, which the Board cannot modify, as it (Board) only has the right to accept or reject those recommendations.” For that reason, he advised that the Board could not table this particular recommendation. Motion was approved 3 to 2, with Mrs. Stidham and Dr. DeWitt voting “No.” The Superintendent stated that he would bring forth a recommendation regarding Lysonia Robinson, upon completion of the investigative report.
d. Suspensions
ADD -Employee #1112-0461-1, Administrative Clerk II, Scenic Heights Elementary, be suspended without pay for three (3) working days effective April 21, 2003, for misconduct.
e. Dismissals
- Employee #5502-9360-1, Custodial Worker II, Escambia Westgate be terminated effective April 18, 2003 for misconduct.
f. Leave of Absence
Bullard, Dixie Adm Sec III/Payroll 03/01/03-03/28/03 Medical
Boyd, Alverse Cust Wrkr II/Hallmark 03/26/03-04/28/03 Medical*
Bradley, Florine Cust Wrkr I/Longleaf 03/10/03-12/31/03 Medical*
Brightbill, Linda Cust Wrkr I/Bailey 03/25/03-04/30/03 Personal*
Calhoun, Chandra Comp Net Asst/EHS 03/03/03-03/31/03 Medical*
Childers, Vincent Lead Elec Tech/Maint 04/10/03-02/27/04 Military
Jones, Janice (Ext) Tchr Asst/West P’cola 04/01/03-04/01/04 Personal*
Jones, Ozella (Ext) TA Spec/Transp 01/01/03-12/31/03** Medical
Knight, Melva Adm Clk II/PHS 04/02/03-05/22/03 Medical*
Moore, Vivien (Ext) Sch Bus Oper/Transp 03/26/03-04/24/03 Medical
Welch, Malita Adm Clk II/Sc Hghts 02/14/03-03/31/03*** Medical
Williams, Edna Erly Ch’d/McMillan 03/31/03-06/30/03 Maternity*
Williams, Winfield Cust Wrkr I/Lincoln Pk 03/25/03-06/20/03 Medical
*FMLA
**Received doctor’s statement after March agenda deadline.
***LOA request was received after March agenda deadline.
g. Special Requests
- Correct effective date of leave of absence for Dixie Bullard on the March Board Agenda. Incorrect dates were inadvertently placed on agenda. Correct dates should have been 02/12/03-03/28/03 instead of 03/01/03-03/28/03.
3. Risk Management
-No items submitted
4. Employee Services
-No items submitted
5. Affirmative Action
-No items submitted
D. Purchasing
(Supplementary Minute Book, Exhibit “G”)
Approved:
1. Bid Award: Sports Equipment Supplies, Bid #032404
2. Bid Award: Audio Visual Supplies, Bid #032504
3. Bid Award: Recapped Tires, Bid #032603
4. Bid Award: Exterior Door Replacement, Bid #032302
5. Bid Award: Smallwares, Bid #032103
6. Bid Renewal / Extension: External Auditing Services, RFP #002501
7. Bid Renewal / Extension: Healthcare Benefits Management Services
(NOTE: This item was previously discussed at the April 11, 2003 Regular Workshop.) Motion was made by Dr. DeWitt, to approve the “Bid Renewal/Extension: Healthcare Benefits Management Services,” effective May 1, 2003 through September 30, 2003 (rather than May 1, 2003 through April 30, 2004). Mrs. Stidham seconded the motion for discussion purposes. Upon inquiry by Dr. DeWitt, Mr. Joe Bernard, Director of Risk Management, stated that the company (United Health Care) had in fact, agreed to an effective date of May 1, 2003 through September 30, 2003 (rather than May 1, 2003 through April 30, 2004). Motion was approved unanimously.
8. Bid Renewal / Extension: Pharmacy Benefit Management Services
(NOTE: This item was previously addressed at the April 11, 2003 Regular Workshop.) Motion was made by Dr. DeWitt, seconded by Mrs. Stidham, to approve “Bid Renewal/Extension: Pharmacy Benefit Management Services,” effective May 1, 2003 through September 30, 2003 (rather than May 1, 2003 through April 30, 2004). Dr. DeWitt questioned whether the company (Advanced PCS) had agreed to an effective date of May 1, 2003 through April 30, 2004 (rather than May 1, 2003 through April 30, 2004). Mr. John Dombroskie, Director of Purchasing and Business Affairs, advised that the current agreement as written, did not allow for “partial years,” and that there had been no indication from the company (Advanced PCS) that they would agree to an effective period of “five-months.” Mr. Joe Bernard, Director of Risk Management, clarified that while he had contacted the company (Advanced PCS) to obtain their agreement to an effective period of “five-months,” he had yet to receive a response. Upon inquiry by Dr. DeWitt, Mr. Bernard stated that the $7,850,000 was inclusive of both the costs for administration of the contract and the costs for prescription drugs. He noted that $7,850,000 was “simply an estimated cost, not an actual cost.”
The Board recognized Mr. Bob Husbands, Executive Director of Escambia NEA UniServe, who expressed his thoughts regarding this item.
Dr. DeWitt believed that this item should be tabled to the April 24, 2003 Special Meeting, to allow ample time for a response from the company (Advanced PCS) regarding whether or not they would agree to an effective period of “five-months.” He also believed that it would be helpful, to have a “break down” of the administrative costs was provided prior to that meeting. Motion made by Dr. DeWitt, seconded by Mrs. Stidham, to table this item to the April 24, 2003 Special Meeting, was approved unanimously.
9. Amended Bid Award: Copier / Duplicator Parts, Bid #031804
10. Dell Servers for Various Schools
11. Lightspan EduTest Assessment Software for Various Schools
(NOTE: First year of a three year program to provide annual access to on-line testing correlated to Florida’s Sunshine State Standards in general science and advanced mathematics. Purchase price includes training and product support. Total cost of three year program will be $802,537.00). Motion was made by Dr. DeWitt, to reject “Lightspan EduTest Assessment Software for Various Schools,” and to use those Title I funds ($290,029.00 – first year cost) to fund the fourteen (14) pre-k classes being eliminated according the Superintendent’s recommendation.” Mr. Clark seconded the motion for discussion purposes. (NOTE: The following statements refer to an issue discussed at the April 9, 2003 Special Meeting under Item V.1., “Pre-K and Title I Recommendations.”) Dr. DeWitt stated that based on discussions from a recent Coalition meeting, he did not believe that the Coalition would support the Superintendent’s recommendation regarding pre-k. He noted that the motion on the floor, would “provide an opportunity to continue to serve approximately 280 pre-k students, over the next three years, rather than spending the funds on more assessments.”
Upon inquiry by Mrs. Stidham, Mr. Wayne Odom, Director of Title I, stated that all fifty-two (52) Title I schools, would receive the EduTest software, if the purchase were approved. Mrs. Stidham noted that this was a request for approval of the first year of a three-year program. She stated that if this item were approved for the first year, she would need documented performance results from each of the schools, in order to support it for the second year.
The Board recognized the following speakers who expressed their support of the EduTest software: Sandy Edwards, principal of Ensley Elementary; Angela Moore, third grade teacher at O.J. Semmes Elementary School; Michelle Baker, fifth grade teacher at Navy Point Elementary School; Alexzene Minor, curriculum coordinator at Navy Point Elementary School; and Linda Scott, principal of Spencer Bibbs Elementary School.
In answer to Mr. Clark’s question, Mr. Odom explained that the each of the schools would have the funds in their school budgets to purchase the software themselves, “if they did not purchase something else.” He noted that the District had reserved these funds specifically for this purchase.
Mr. Clark stated that he was having difficulty “weighing” the elimination of fourteen (14) pre-k classes to the purchase of the EduTest software. He questioned whether it would be possible to have the schools purchase the software themselves and to use the $290,029.00 in Title I funds to maintain the fourteen (14) pre-k classes. In response, to both the motion on the floor and the concerns expressed by Mr. Clark, Mr. Odom stated that he “hate(d) to see the two things pitted in opposition with each other (referring to the pre-k classes and the EduTest software), as they are not equivalent.” He stated that it would cost approximately $1,036,000.00 to maintain the fourteen (14) pre-k classes and noted that $290,029.00 “was only a step towards $1,036,000.00.” He stated that while he “celebrated” the fact that the District spends nearly one-third of its Title I budget on pre-k and early childhood programs, the District had an obligation to deliver a high quality K-12 program. The Superintendent stated that while he believed that the District should “do what we are able to do for pre-k, we do have an obligation to K-12 as we are a K-12 institution.” Dr. DeWitt noted that there were several schools currently using the EduTest software and questioned whether “maybe we need to wait and see how those kids did on FCAT before we spend $802,537.00 (total cost of three-year program).” Ms. Finkelstein stated that she might be willing to support the EduTest software purchase, however, before making such a decision, she would need to be provided with additional information, such as historical data and information as to “how EduTest scores transfer to other tests (i.e., FCAT, Stanford Nine).” She stated that she would not support the motion on the floor, as she believed that it incorporated “two different subjects.”
Motion to reject “Lightspan EduTest Assessment Software for Various Schools,” and to use those Title I funds ($290,029.00 – first year cost) to fund the fourteen (14) pre-k classes being eliminated according the Superintendent’s recommendation,” failed 4 to 1, with Mrs. Bergosh, Ms. Finkelstein, Mrs. Stidham and Mr. Clark voting “No.” Motion was made by Mrs. Stidham, seconded by Mrs. Bergosh, to approve “Lightspan EduTest Assessment Software for Various Schools,” (for the first year of a three-year program) with documented performance results from each of the schools to be provided prior to approval for second year. (NOTE: No vote was taken on this motion.) Motion made by Dr. DeWitt, seconded by Mr. Clark, to table this item “until FCAT scores were received in May,” was approved 3 to 2, with Mrs. Stidham and Mrs. Bergosh voting “No.”
12. Lease Payment for Dell Computers at West Florida High School of Advanced Technology
13. Apple Computers for Helen Caro Elementary School
14. Dell Computers for Holm Elementary School
15. Security Surveillance System Upgrade for Pensacola High School
16. Asbestos Consulting Services for Ferry Pass Elementary School
17. Agricultural Tractors for Various Schools with Trade-Ins
18. Architectural / Engineering Services for Tate High School Hall Building (2nd Floor)
19. Roofing Repairs for Myrtle Grove Elementary School
20. Annual Periodical Subscriptions
21. Teachers for Jacqueline Harris Pyramid School of Learning
22. Moving Services for Century Elementary and Carver Middle Schools
23. Storage Cabinets, Workstations & Bookcases for Psychological Services Department
24. Change Notice #1 to Purchase Order #239927 (Children’s Services Center)
25. Change Notice #2 to Purchase Order #239040 (Deaf Communications Specialists and Business Accounting Services, Inc.)
26. Change Notice #1 to Purchase Order #239624 (ARC Gateway, Inc.)
27. Change Notice #1 to Purchase Order #241767 (Intelitran Community Transportation)
28. Bid Award: Central Warehouse Freezer Repairs
29. Bid Award: Oakcrest Elementary School Media Center Additions / Renovations
30. Bid Award: Pine Forest High School HVAC Renovation
31. Bid Award: Tate High School Remodel Hall Bldg. (Bldg. #3), Second Floor
32. Bid Award: Woodham High School Restroom Renovations
33. Bid Award: Allie Yniestra Elementary School Window Replacement
34. Change Notice #2 to Purchase Order #240353 (R.D. Ward Construction Co., Inc.)
35. Change Notice #8 to Purchase Order #235750 (Greenhut Construction Co., Inc.)
36. Additional ODP Materials for Molino / Barrineau Park K-8 School (Molino Park School)
E. Operations
(Supplementary Minute Book, Exhibit “H”)
Approved:
1. Facilities Planning
A. Final Payments
1. Warrington Middle School Renovations and Site Work
2. Ferry Pass Middle General Renovations
B. Miscellaneous
1. Pre-Qualification of Contractors
2. School Board Deed and Resolution with Department of Transportation
2. Maintenance
-No items submitted
3. Transportation
-No items submitted
4. School Food Services
-No items submitted
F. Student Transfers
(Supplementary Minute Book, Exhibit “I”)
G. Internal Auditing
(Supplementary Minute Book, Exhibit “J”)
1. Internal Funds
a. A. V. Clubbs Middle School for fiscal year 2001-02
b. Bailey Middle School for fiscal year 2001-02
c. Bellview Elementary School for fiscal year 2001-02
d. Beulah Elementary School for fiscal year 2001-02
e. Blue Angels Elementary School for fiscal year 2001-02
f. Bratt Elementary School for fiscal year 2001-02
g. Brentwood Elementary School for fiscal year 2001-02
h. Brownsville Arts & Sciences Academy for fiscal year 2001-02
i. Hellen Caro Elementary School for fiscal year 2001-02
j. Carver Middle School for fiscal year 2001-02
k. Century Elementary School for fiscal year 2001-02
l. Cook Elementary School for fiscal year 2001-02
m. Edgewater Elementary School for fiscal year 2001-02
n. Escambia Westgate Center for fiscal year 2001-02
o. Ferry Pass Elementary School for fiscal year 2001-02
p. Ferry Pass Middle School for fiscal year 2001-02
q. Holm Elementary School for fiscal year 2001-02
r. Lipscomb Elementary School for fiscal year 2001-02
s. Longleaf Elementary School for fiscal year 2001-02
t. McMillan Learning Center for fiscal year 2001-02
u. Molino Elementary School for fiscal year 2001-02
v. Myrtle Grove Elementary School for fiscal year 2001-02
w. Pensacola High School for fiscal year 2001-02
x. Petree Pre-K Center for fiscal year 2001-02
y. Scenic Heights Elementary School for fiscal year 2001-02
z. Semmes Elementary School for fiscal year 2001-02
aa. Sherwood Elementary School for fiscal year 2001-02
bb. Sidney Nelson Pre-K for fiscal year 2001-02
cc. Allie Yniestra Elementary School for fiscal year 2001-02
2. Inventory Adjustment Reports
3. Other
a. Extra Pay Timesheet Review
(NOTE: This item was previously addressed at the April 11, 2003 Regular Workshop. Mr. Clark left the Regular Meeting at 8:37 p.m., during discussion of this item.) Motion was made by Mrs. Stidham, seconded by Ms. Finkelstein, to approve the “Extra Pay Timesheet Review.” The Board recognized Frankie Van Horn, who thanked the Board “for bringing all of the audit reports into the ‘sunshine’ by making them agenda items.”
Motion was approved 4 to 0, with Mr. Clark absent for vote.
b. Booker T. Washington High School Cheerleading Booster Association Review
(NOTE: This item was previously addressed at the April 11, 2003 Regular Workshop.) Motion was made by Mrs. Stidham, seconded by Dr. DeWitt, to approve the “Booker T. Washington High School Cheerleading Booster Association Review.”
The Board recognized Sheila Romaine, who addressed various aspects of this item.
Motion was approved 4 to 0, with Mr. Clark absent for vote.
c. AON Consulting, Inc. Invoice Analysis
(NOTE: This item was previously discussed at the April 11, 2003 Regular Workshop.) Motion was made by Mrs. Stidham, seconded by Dr. DeWitt, to approve the “AON Consulting, Inc. Invoice Analysis.” Mrs. Stidham questioned whether there were any actions that could be taken against AON in response to the analysis “findings.” Mr. Negron noted that one available option would be to refer the matter to law enforcement officials for an investigation to determine whether there was “criminal fraud.” Mrs. Stidham offered a “friendly amendment” to her motion, to approve the “AON Consulting, Inc. Invoice Analysis, with the information provided in the analysis to be turned over to law enforcement officials.” Dr. DeWitt agreed to the “friendly amendment.” In answer to Dr. DeWitt’s question, Dr. Doug Garber, Assistant Superintendent for Human Resource Services, stated that while AON had agreed to reimburse the District for over-billed expenses, payment had not yet been received. In response to concerns expressed by Mrs. Stidham, Dr. Garber stated that “payment would certainly not be accepted if there were any waiver or clause to eliminate them (AON) from any liability, without first being provided to Mr. Negron for his review.” Motion was approved 4 to 0, with Mr. Clark absent for vote.
VI. UNFINISHED BUSINESS
-No items submitted
VII. NEW BUSINESS
A. ITEMS FROM THE BOARD
1. Review and Revision of School Board Policies – Cary Stidham
The following motion was made by Mrs. Stidham and seconded by Dr. DeWitt: “To review and revise school board policies with Chapter One in the month of May, Chapter Two in the month of June, Chapter Three in the month of July, Chapter Four in the month of August, Chapter Five in the month of September, Chapter Six in the month of October and Chapter Seven in the month of November. Under the direction of the Superintendent, each department head will contact General Counsel with any changes or additions that need to be made to rules they are responsible for, per the above schedule.” In response to concerns expressed by Dr. DeWitt and Mrs. Bergosh, regarding the many activities (i.e., special meetings, graduations) that were scheduled for the month of May, Mrs. Stidham offered the following “friendly amendment” to her motion: “To review and revise school board policies with Chapter One in the month of June, Chapter Two in the month of July, Chapter Three in the month of August, Chapter Four in the month of September, Chapter Five in the month of October, Chapter Six in the month of November and Chapter Seven in the month of December. Under the direction of the Superintendent, each department head will contact General Counsel with any changes or additions that need to be made to rules they are responsible for, per the above schedule.” Dr. DeWitt agreed to the “friendly amendment.” In response to concerns expressed by Dr. Doug Garber, Assistant Superintendent for Human Resource Services, regarding the timeline for changes and additions to rules that the Human Resource Services Department was responsible for, Mrs. Stidham offered the following “friendly amendment” to her motion: “To review and revise school board policies with Chapter One in the month of June, Chapter Two in the month of August, Chapter Three in the month of July, Chapter Four in the month of September, Chapter Five in the month of October, Chapter Six in the month of November and Chapter Seven in the month of December. Under the direction of the Superintendent, each department head will contact General Counsel with any changes or additions that need to be made to rules they are responsible for, per the above schedule.” Dr. DeWitt accepted the “friendly amendment.”
The Board recognized Sheila Romaine, who expressed her concerns regarding a Board policy that pertained to booster associations. She asked that the Board consider strengthening that particular policy, as it seemed to be “vague and open to interpretation.”
Motion was approved 4 to 0, with Mr. Clark absent for vote.
B. ITEMS FROM THE SUPERINTENDENT
(Supplementary Minute Book, Exhibit “K”)
1. Student Recommendations
Motion by Mrs. Stidham, seconded by Dr. DeWitt, to approve the Superintendent’s recommendations for student expulsions, Items 1through 7 and Items 10 though 21, with Items 8 and 9 requesting formal hearings, was approved 4 to 0, with Mr. Clark absent for vote.
NOTE: ITEM NUMBER 8 (Student Number 03-164-221), Requests Formal Hearing
ITEM NUMBER 9 (Student Number 03-165-1221), Requests Formal Hearing
(1) Recommend that, consistent with the decision of the due process committee, student number 03-114-221 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(2) Recommend that, consistent with the decision of the formal hearing officer, student number 03-116-411 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(3) Recommend that, consistent with the decision of the formal hearing officer, student number 03-122-521 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. I further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(4) Recommend that, consistent with the decision of the due process committee, student number 03-152-211 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(5) Recommend that, consistent with the decision of the due process committee, student number 03-153-411 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and 2003-2004 school year. I further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(6) Recommend that, consistent with the decision of the due process committee, student number 03-159-211 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(7) Recommend that, consistent with the decision of the due process committee, student number 03-163-061 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
REQUESTS FORMAL HEARING(8) Recommend that, consistent with the decision of the due process committee, student number 03-164-221 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
REQUESTS FORMAL HEARING(9) Recommend that, consistent with the decision of the due process committee, student number 03-165-1221 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(10) Recommend that, consistent with the decision of the due process committee, student number 03-167-591, be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(11) Recommend that, consistent with the decision of the due process committee, student number 03-168-591 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(12) Recommend that, consistent with the decision of the due process committee, student number 03-171-281 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(13) Recommend that, consistent with the decision of the due process committee, student number 03-173-211 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(14) Recommend that, consistent with the decision of the due process committee, student number 03-177-211 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(15) Recommend that, consistent with the decision of the due process committee, student number 03-178-1221 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(16) Recommend that, consistent with the decision of the due process committee, student number 03-179-866 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(17) Recommend that, consistent with the decision of the due process committee, student number 03-180-521 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(18) Recommend that, consistent with the decision of the due process committee, student number 03-181-521 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(19) Recommend that, consistent with the decision of the due process committee, student number 03-182-851 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(20) Recommend that, consistent with the decision of the due process committee, student number 03-184-061 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
(21) Recommend that, consistent with the decision of the due process committee, student number 03-195-211 be expelled from all public schools of Escambia County for the remainder of the 2002-2003 school year and all of the 2003-2004 school year.
ADD 2. Recommend that employee number 784522 be suspended without pay effective Friday, April 18, 2003, pending the outcome of a criminal investigation, adjudication of criminal charges and the district investigation into allegations of misconduct as more specifically noticed to the employee.
Motion by Mrs. Stidham, seconded by Dr. DeWitt, to approve the Superintendent’s recommendation that employee number 784522 be suspended without pay effective Friday, April 18, 2003, pending the outcome of a criminal investigation, adjudication of criminal charges and the district investigation into allegations of misconduct as more specifically noticed to the employee, was approved 4 to 0, with Mr. Clark absent for vote.
C. ITEMS FROM THE GENERAL COUNSEL
-No items submitted
VIII. ADJOURNMENT
There being no further business, the Regular Meeting adjourned at 8:52 p.m.
Attest: Approved:
____________________ _________________________
Superintendent Chair